Privacy Policy
This Privacy Policy explains what information we may collect when you use our website, contact us, support our work or interact with our online services, and how we use and protect that information.
Who we are
The Friends of Horton Cemetery is a voluntary organisation dedicated to researching, recording and sharing the histories of the people buried at Horton Cemetery in Epsom, Surrey, and to protecting and seeking the restoration of the cemetery as a place of remembrance.
Our website is hortoncemetery.org.
For questions about this Privacy Policy or the personal information we hold about you, please contact:
Friends of Horton Cemetery
Email: admin@hortoncemetery.org
Information we may collect
Depending on how you interact with us, we may collect information such as:
- your name and email address when you contact us;
- information you provide when joining a mailing list, making an enquiry, volunteering or otherwise communicating with us;
- correspondence between you and the Friends of Horton Cemetery;
- information supplied by people who contact us in connection with historical or genealogical research;
- photographs, documents, family-history information or other material that people voluntarily provide to support our research;
- technical information generated when you visit our website, such as your IP address, browser or device information, and information collected through cookies where applicable.
We only seek to collect personal information that is relevant to our work.
Historical and genealogical research
An important part of our work is researching the lives of people buried at Horton Cemetery and publishing their stories.
Our research may use historical sources including census records, birth, marriage and death records, institutional and asylum records, newspapers, archives, genealogical sources and other material available in public or historical records.
Information about deceased people is not generally personal data for the purposes of UK data-protection law. However, our historical research can sometimes contain information relating to living relatives or other living people.
Where information concerning living individuals is involved, we will endeavour to handle it responsibly and in accordance with applicable data-protection law.
Families and other individuals sometimes voluntarily provide us with information, photographs or documents to assist our research. We will take reasonable care over how such material is used and published.
How we use personal information
We may use personal information to:
- respond to enquiries and correspondence;
- communicate with supporters, volunteers and members of the public;
- send newsletters or updates where a person has requested or consented to receive them;
- undertake historical and genealogical research;
- respond to enquiries from relatives of people buried at Horton Cemetery;
- organise events and activities;
- administer and improve our website;
- maintain the security and proper operation of our website;
- manage our social-media presence; and
- fulfil legal or regulatory obligations where applicable.
Our lawful basis for using information
Depending upon the circumstances, we may process personal information because:
- you have given us your consent, for example to receive email communications;
- it is necessary for our legitimate interests in operating the Friends of Horton Cemetery, communicating with supporters, undertaking historical research and promoting our charitable and heritage objectives, provided those interests do not override your rights and interests; or
- processing is necessary to meet a legal obligation.
Where we rely on consent, you may withdraw that consent at any time.
Email and mailing lists
If you subscribe to receive news or updates from us, we will use the contact details you provide for that purpose.
You can unsubscribe at any time by following the unsubscribe instructions contained in our communications or by contacting us at admin@hortoncemetery.org.
Facebook and social media
The Friends of Horton Cemetery uses social-media services to communicate its work and share historical stories with a wider audience.
Our website may use an application connected to our Horton Cemetery Social Media Page(s) to enable approved website content, including images and captions, to be published to that Page.
Content is reviewed and approved by an authorised person before publication through this facility.
Any connection with Facebook may involve information being processed by Meta Platforms in accordance with Meta’s own terms and privacy policies.
We do not use this facility to publish content to the personal Facebook profiles of website visitors.
Other links or social-media features on our website may similarly take you to services operated by third parties. Those organisations are responsible for their own privacy practices.
Sharing information
We do not sell personal information. EVER.
We may use trusted organisations that provide services necessary for the operation of our website and activities, such as website hosting, email or mailing-list services, IT services and social-media platforms.
We may also disclose information where required to do so by law.
International transfers
Some third-party services used by our website or social-media activities may process information outside the United Kingdom.
Where personal information is transferred internationally, we will seek to ensure that appropriate protections required by applicable UK data-protection law are in place.
Cookies
Our website may use cookies and similar technologies that are necessary for the operation of the site or that help us understand how the website is used.
Where cookies are not strictly necessary, we will obtain consent where required by law.
Information about the particular cookies used by the website should be provided through our cookie notice or cookie-management facility.
[Developer: please check the cookies actually used by the website and ensure the cookie banner/notice reflects them.]
How long we keep information
We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including any legal, administrative or legitimate historical-record requirements.
Different types of information may therefore be retained for different periods.
Where information no longer needs to be retained, we will take reasonable steps to delete it securely or anonymise it.
Historical research and archive material may be retained for longer periods where this is appropriate to the Friends of Horton Cemetery’s historical and heritage purposes and is lawful.
Security
We take reasonable steps to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.
Access to systems containing personal information is limited to people who need it for the Friends of Horton Cemetery’s work.
No method of transmitting or storing information electronically is completely secure, however, and we cannot guarantee absolute security.
Your data-protection rights
Depending upon the circumstances, UK data-protection law gives you rights concerning your personal information. These may include the right to:
- ask us for a copy of personal information we hold about you;
- ask us to correct inaccurate or incomplete information;
- ask us to delete personal information in certain circumstances;
- ask us to restrict the way we use your information;
- object to certain uses of your information;
- receive certain information in a portable format where applicable; and
- withdraw consent where we rely upon consent.
Not all of these rights apply in every circumstance.
To exercise your rights, please contact admin@hortoncemetery.org.
Complaints
If you have concerns about how we use your personal information, please contact us first so that we can try to resolve the matter.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s independent regulator for data protection.
Our website may contain links to websites operated by other organisations. We are not responsible for the privacy practices or content of those external websites. You should read the privacy information provided by the relevant organisation when visiting another website.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time, particularly if our website, services or legal obligations change.
The latest version will be published on this website with the date of the most recent revision.